Final Oral Examinations

COVID-19 Temporary Arrangements

As a response to public health guidance at the University, travel disruptions and the need for social and physical distancing, the School of Graduate Studies has put in place temporary arrangements for Final Oral Examination. For more information, please consult the Remote Participation Guidelines. The guidelines and information below are the School of Graduate Studies’ standing arrangements for Final Oral Examinations, including remote and videoconferencing options.

Final Oral Exam Guidelines

The Guidelines for the Doctoral Final Oral Examination (FOE) is a pdf document outlining the responsibilities in the planning and conduct of a Final Oral Examination for:

  • the Graduate Unit
  • the School of Graduate Studies
  • the Examination Committee and the Chair of the Committee

Final Oral Exams Incorporating Remote Participation

​​​​​​​​​​​​​​​​​​​​​​The School of Graduate Studies (SGS) allows a maximum of two remote participants at Final Oral Examinations. (Candidates MUST be present in person). Committee members may teleconference, or videoconference using modalities such as MS Teams or Zoom. These rules for Remote Participation have been temporarily waived, please see above for COVID-19 Temporary Arrangements.

Final Oral Exams Using Videoconferencing at SGS

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The SGS exam rooms have teleconference phones that can accommodate two outside callers. The SGS exam rooms have computers with cameras, speakers, and microphones. If using MS Teams or Zoom or similar, the candidate would bring their laptop. Each remote participant should provide their email address and a back-up phone number.