Final Oral Examinations

COVID-19 Temporary Arrangements

As a response to public health guidance at the University, travel disruptions and the need for social and physical distancing, the School of Graduate Studies has put in place temporary arrangements for Final Oral Examination. For more information, please consult the Remote Participation Guidelines [PDF, UTORid login required]. The guidelines and information below are the School of Graduate Studies’ standing arrangements for Final Oral Examinations, including remote and videoconferencing options. More information is available on the SGS Graduate Program Completion website.

Final Oral Exam Guidelines

The Guidelines for the Doctoral Final Oral Examination (FOE) is a pdf document outlining the responsibilities in the planning and conduct of a Final Oral Examination for:

  • the Graduate Unit
  • the School of Graduate Studies
  • the Examination Committee and the Chair of the Committee

The Guidelines for the Involvement of Indigenous Knowledge Keepers for Final Oral Exams assists doctoral candidates who wish to have an Indigenous Knowledge Keeper participate in the Final Oral Examination.

Final Oral Exams Incorporating Remote Participation

​​​​​​​​​​​​​​​​​​​​​​The School of Graduate Studies (SGS) allows a maximum of two remote participants at Final Oral Examinations. (Candidates MUST be present in person). Committee members may teleconference, or videoconference using modalities such as MS Teams or Zoom. These rules for Remote Participation have been temporarily waived, please see above for COVID-19 Temporary Arrangements.

Final Oral Exams Using Videoconferencing at SGS

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The SGS exam rooms have teleconferencing capabilities, computers with cameras, speakers, and microphones. If using MS Teams or Zoom or similar, the candidate would bring their laptop. Each remote participant should provide SGS with their email address and a back-up phone number. More information including the the Doctoral examination schedule and room requirements for SGS in-person exams, is available on the Graduate Program Completion website. SGS Exam room inquires can be directed to